A GWF (Global Web Form) number for a UK visa is a unique reference code assigned to every online application submitted from outside the UK after payment is made. This number is the primary identifier for Kenyan applicants. A GWF number is required for all interactions with UK Visas and Immigration (UKVI) and its commercial partner in Kenya, VFS Global, which manages the Visa Application Centres in Nairobi and Mombasa.
Understanding the GWF Number
The term GWF stands for ‘Global Web Form’. The official GOV.UK online application system generates this reference for all visa applications made from outside the United Kingdom. The GWF number’s purpose is to provide a distinct and trackable identity for an application file throughout the decision-making process.
Each GWF number is exclusive to a single application. A new application following a refusal will generate a new and different GWF number. The original GWF number remains permanently linked to the record of the refused application.
GWF Number Structure and Format
A GWF number has a consistent and recognisable format. The reference always begins with the letters 'GWF' followed by a sequence of nine numerical digits. An applicant must record and quote this number exactly as it appears, without adding spaces or other characters.
A typical example of the format is: GWF012345678
An applicant must not confuse the GWF number with other references, such as a payment transaction ID or a VFS Global appointment reference number.
When Applicants Receive Their GWF Number
An applicant receives their GWF number after completing two steps on the GOV.UK visa portal. The system generates the number after the applicant submits the online form and pays the visa fee and Immigration Health Surcharge (IHS), if applicable.
The GWF number appears on the payment confirmation page. UKVI also sends the number in a confirmation email, which acts as the official acknowledgement of the application.
Key Uses of a GWF Number
The GWF number is a necessary tool for managing the visa application process from Kenya. Its main functions include:
- Booking Biometrics: Applicants must use their GWF number to register on the VFS Global website for Kenya and book their mandatory biometrics appointment at the centre in either Nairobi or Mombasa.
- Application Tracking: The GWF is the primary reference number used to track the application status on the VFS Global tracking portal.
- Enquiries and Correspondence: Applicants must quote their GWF number when contacting UKVI with a query to help locate their file.
- Document Submission: The number is required when attending the VFS Global appointment to submit a passport and supporting documents.
A GWF number only confirms that an application has been submitted. The number does not indicate or guarantee that UKVI will approve the visa. If an application is refused, the GWF number is required to reference the refusal decision in a subsequent visa reapplication.
GWF Number Key Facts
| Attribute | Description |
|---|---|
| Full Name | Global Web Form Number |
| Format | GWF followed by 9 digits (e.g., GWF123456789) |
| When Issued | Immediately after online application submission and fee payment |
| Primary Use in Kenya | Booking biometrics appointments with VFS Global |
GWF Number Versus Other UK Visa References
Applicants should not confuse the GWF number with other UK visa references. Key distinctions for applicants in Kenya are important to note.
- Unique Application Number (UAN): A UAN is another reference used by UKVI. The GWF number, not the UAN, is the main reference for an out-of-country applicant from Kenya to use for tracking and appointments.
- Home Office Reference Number: A Home Office Reference Number is typically for applications made from within the UK. The GWF number is the primary external reference for an initial application from Kenya.
- Share Code: A share code is a digital code used by individuals already in the UK with a digital immigration status to prove their right to work or rent. A share code is not relevant to an initial visa application from Kenya.
Locating a GWF Number After Application
The GWF number can be found in several locations after an application is submitted. The most common sources include:
- The application confirmation email from UKVI or GOV.UK sent after payment.
- The PDF document checklist downloaded from the application portal.
- The VFS Global appointment confirmation letter.
- Direct correspondence from UK Visas and Immigration about the application.
Applicants should save a screenshot of the final submission page and keep the confirmation email for easy access.
Actions After Receiving a GWF Number
The immediate priority after receiving a GWF number is to book a biometrics appointment. An applicant must use their GWF number on the VFS Global Kenya website to book this mandatory appointment at the centre in Nairobi or Mombasa.
An applicant must securely store the GWF number to track the application's progress. This number must be quoted in all enquiries.
Applicants facing a complex situation, such as a previous refusal, can work with UK Visa Assist for a professional review of their case. We use the GWF number to reference the specific application during the document review process. [Book a professional review of your case]